Whether it’s a workshop, seminar or a corporate training session, the space you choose will impact engagement, learning and outcomes. We’ve pulled together some key considerations to help you choose the right space for your training session or event.
Location
Choose a venue that’s centrally located with good public transport links or close to major roadways. For attendees from out of town, opt for a space near hotels, airports, or train stations.
Accessibility not only affects attendance but also ensures participants arrive on time and are ready to engage. Nearby amenities like parking, cafes, or restaurants can also enhance the overall experience for your attendees.
Space and capacity
The size of the room should comfortably accommodate your attendees without feeling overcrowded or impersonal. A space that’s too small can stifle participation, while an oversized venue can create a lack of energy and interaction.
Consider the number of participants and the type of activities planned. If your training involves group discussions or hands-on exercises, ensure the venue provides enough room for movement and materials. Flexible spaces that can adjust layouts based on group size, or offer multiple rooms for breakouts, are particularly useful.
Technology and equipment
Ensure the venue provides essential tools such as projectors, high-speed Wi-Fi, whiteboards, microphones and video conferencing capabilities. Check there are adequate power outlets for laptops and other devices.
Venues with on-site technical support can save you time and stress, allowing you to focus on delivering your content rather than troubleshooting technical issues.
Layout and adaptability
The layout of the room plays a key role in participant engagement. For lecture-style sessions, classroom seating works well. For collaborative or interactive activities, consider U-shaped, cabaret or roundtable setups.
Choose a venue that offers flexible seating arrangements to suit your training format. This adaptability allows you to reconfigure the space as needed throughout the day.
Comfort and atmosphere
A comfortable environment keeps participants focused and engaged. Look for spaces with natural lighting, good ventilation and effective temperature control. Ergonomic furniture, such as adjustable chairs and tables, ensures comfort during longer sessions.
The atmosphere should align with the purpose of your training. A professional setting suits corporate training, while an informal and creative environment may be better for brainstorming or workshops.
Catering and refreshments
If your training session spans several hours or a full day, providing refreshments is essential. Tea, coffee and light snacks help keep participants energised and focused.
Check whether the venue offers in-house catering or allows external providers. Confirm any restrictions on food and drink ahead of time.
The right venue provides the foundation for a successful event. Take the time to assess your needs and priorities, ensuring your chosen space sets the stage for an effective training session or event.
Head here to find out more about meeting and event space at the 3M BIC.